So you have just booked the venue for your next event. Now the next thing that you need to think about is arranging the furniture for the same. If the venue is already offering you chairs and tables then that is great. You will have one less thing to thank about.
But what if the venue does not facilitate the chairs and tables for the event. That is the time when you need to go for party rentals for hiring your chairs and tables. These are a great way to get everything you want without going through the hassle of purchasing each and everything.
Prior to renting the chairs and tables, there are however, certain things that you must know. These will help you to take the right decision. Just go through the following to gain some insights.
- Know Who is Offering the Labour and How Much it Will Cost – This is something that is of great significance. You should ask the crew of the venue that you have selected, whether they will be able to take down and set up the chairs and tables for the event. You will find that most of the venues include this service but there are also some that don’t. If this is not included, then you can arrange for taking down and setting up the tables and the chairs. You can ask your event planner or caterer if they would include these in their package or you can also appoint volunteers to help you with the task.
- Must be Aware about the Venue’s Pick-up and Delivery Timings – There are some venues that offer a lot of storage place. You can get the furniture delivered before one day and get them picked up a day after the event is planned. But there are some places that do not allow storage and the chairs and tables have to be picked up by midnight. Otherwise, that will cost you more money. One way, to come around this, is to rent a truck and arrange for the pickup yourself or else you have to pay for the storage. The former involves a lot of hassle while the latter facilitates less savings. Now you have to take the call about what will be more suitable for you.
- Appoint Someone Responsible for the Rentals- It is vital that you have someone responsible on the site for taking charge of the rentals. It can be anyone from the event planner, the coordinator of the venue, the caterer or a friend or a co-worker. This is necessary so that they can count all the items at the time of delivery and that of the pick-up. Though you may think that it is quite difficult to lose a chair or a table but it does happen. Often a set of chairs and tables are placed in a different area and as a result of that, they are missed. Under such circumstances, you have to pay the replacement charge for the same.
The above are some of the things that you need to keep in mind at the time of renting furniture. These are applicable for anything, be it conference chair hire or chair and table hire for a ceremony. This way you will not face any hassle later on.