Outlook PST file: Outlook PST (Personal Storage Table) file is a file format used by Microsoft Outlook to store user data, such as emails, contacts, calendars, tasks, notes, and more. PST files have a default size limit of 50 GB in Outlook 2010 and later versions, and 20 GB in earlier versions. When the PST file reaches its maximum size limit, it may cause Outlook to slow down or become unresponsive, or even corrupt the file and result in data loss.
Therefore, dividing Outlook PST files into smaller parts is necessary to avoid such issues.
Here are Some Reasons why you May Need to Divide an Outlook PST file:
Performance: Large PST files can slow down Outlook's performance, especially when you search for emails or perform other operations. Dividing the PST file into smaller parts can help improve the performance of Outlook.
Backup and Restore: Large PST files are difficult to back up and restore. When the PST file is divided into smaller parts, it becomes easier to manage and backup or restore the data.
Corruption: PST files can become corrupt due to various reasons, such as unexpected shutdowns, power outages, or hardware failures. When the PST file is divided into smaller parts, the risk of losing all data due to file corruption is reduced.
Security: Large PST files can be vulnerable to security threats such as malware attacks or hacking attempts. When the PST file is divided into smaller parts, the risk of losing all data due to security threats is reduced.
Storage Limitations: Some email service providers or hosting companies may have storage limitations for PST files. Dividing the PST file into smaller parts can help you stay within the storage limits and avoid additional charges or penalties.
Overall, dividing an Outlook PST file into smaller parts is a good practice to ensure the optimal performance, security, and manageability of your email data.
To Manually Split a Large PST file, you can follow These Steps:
- Open Microsoft Outlook and click on the "File" tab.
- Select "Account Settings" and click on it again.
- Go to the "Data Files" tab and choose the PST file that needs to be split.
- Click on the "Open File Location" button to access the folder where the PST file is stored.
- Make a backup of the PST file by copying and pasting it to a new folder.
- Create a new PST file by going to the "File" tab and selecting "New" and then "Outlook Data File".
- Choose a name and location for the new PST file and click "OK".
- Return to the original PST file and select the email messages that need to be moved to the new PST file.
- Right-click on the selected email messages and choose "Move" and then "Copy to Folder".
- Select the new PST file and click "OK" to complete the process.
Note that this process may take a significant amount of time if you have a large number of email messages.
Method 2: Professional Solution to Split Outlook PST file by Folder
The BetaVareSplit PST Tool safely divides Outlook PST files. It uses very easy non-technical and technical users easily use this tool because it is users friendly. It easily installs because it is lightweight. It supports all MS Outlook versions like 2021, 2019, 2016, 2013, 2010, 2007, 2003, and 2000. Outlook PST files may be divided fast and securely. They frequently have trouble finding data in their Outlook PST files. It is suggested to break huge Outlook PST files into multiple smaller ones using this app. Users can quickly save Outlook PST files in a variety of divisions based on size, year, and folders with the use of this application.
That are easy steps for divide PST files:
- Fast-Run the Split PST application after downloading and installing it.
- Hit the Browse button after choosing the PST file.
- Choose the splitting option and click on size, folder, and year.
- Click the browse button after choosing the output location and hit on the browse.
- Finally, hit on the Split Now button and split your PST file.
Conclusion
In conclusion, splitting the Outlook PST file can help you manage your data and avoid performance issues. You can split the PST file in several ways, including using built-in features in Outlook or using third-party software. It's important to consider the size of the PST file and the available resources on your computer when deciding on a splitting method.
Once you've split the PST file, you can then manage your data more efficiently and improve Outlook's performance. You can also back up your data more easily and reduce the risk of losing important emails, contacts, or other information.