If equipment is being shipped from one country to another it is often the case that temporary import documentation is required and this is known as a ‘carnet’. If an artist is based within the EU and wishes to perform in another EU member country carnets are not required. If, however, the artist is based in Italy and wishes to perform in Norway (which is not a member of the EU) then a carnet would be required.
Similarly if the artist is based outside the US and wishes to perform in the US a ‘manifest’ is required listing every piece of equipment that is being temporarily imported, together with serial numbers and other details. Specialist freight agents such as Rock-It Cargo (www.rock-itcargo.com) will, for a fee, do all the necessary paperwork including obtaining the correct carnets and customs clearances and ship the artist’s equipment to specific destinations worldwide.
Rock-It Cargo have offices in the UK, the US, Japan and South Africa and are the biggest freight operators in the music sector. Other music freighting companies are Soundmoves (based in the UK and the US, www.soundmoves.com), Showfreight (based in Australia) and Dynamic International Freight Services (based in the UK,
www.dontpanic calldynamic.com).
If equipment is moved by road it should be noted that some countries have restrictions on vehicles over a certain weight travelling on Sundays and national holidays. A special permit can usually be obtained if it is essential to transport the artist’s equipment in a large vehicle on these days, but this needs to be organised well in advance.
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