Asst Operations Manager
Georgia West Point
Responsibility & Essential Functions
Primary
. Address customer queries and handle concerns on equipment, parts, fleet systems, state policies, training, and rental
. Initiate equipment and parts procurement by preparing RFQs and obtaining quotations from suppliers.
. Coordinate with suppliers to fulfill customer and operational requirements.
. Develop delivery plans with customers & suppliers, inspect loading & unloading sites to mitigate potential issues, and prepare transportation documents.
. Manage AR invoices, ensuring accuracy and compliance agreements, negotiating with customers on terms, price structures, and queries, and facilitating payment resolutions.
. Identify reputable suppliers to collaborate with HQ, obtaining approval from division head before presenting quotations to customers.
. Assist with preparation of meeting materials and schedules, analyze customer/partner data and generate reports for division heads, and support drafting confidential documents, such as LOIs and NDAs.
Secondary
. Manage recruitment processes by collecting resumes and coordinating interviews
. Coordinate employee meetings with customers/suppliers, manage reservations and miscellaneous expenses, report branch issues and compile report materials for management review, and coordinate schedules for VIP visits
. Review and address general affairs reports and branch issues
. Facilitate protocol requirements and furnish information about the branch.
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