Agile PLM solutions serve as a central repository within an enterprise for crucial documents. Various departments in the organization need these documents, but not all the employees use PLM software. This sets a unique problem where man-made documents of the organization’s own users are not available to other employees.
What Makes Current Solutions Limited?
The solution used requires PLM users to print their own documents and share them with concerned people. This can take a process of time and effort. Some organizations purchase additional user licenses to allow other employees to access Agile PLM. However, it can be quite expensive as additional users in the organization might just use Agile PLM for viewing some documents, while most license fees are for all software.
Xavor’s PLM Document Portal
Xavor Corporation, which has been providing top-notch support and care for Agile PLM users, has learned that this is a common problem they face. At their request to streamline document management, Xavor came up with a beneficial and powerful add-on for Agile PLM, the PLM Document Portal. The Portal has now gained immense popularity among PLM users.
PLM Portal enhances the performance of your existing Agile PLM infrastructure. With this addition, PLM Admin has the ability to make all Agile PLM documents accessible via a web-view portal. The administrator controls the access level through this portal, whether read-only access, whether files can be downloaded. In addition, the availability of documents can be greatly improved by selecting one, multiple, and all available access documents.
Access Improvement
Organizations are empowered to provide two major services to their employees (both non-users and Agile users) via the PLM Portal. The vital one is the ability to provide controlled access to any documents within the Agile PLM infrastructure for corporate employees. Access may also be granted to external users, if required, as in the case of customer contracts. The portal has a carefully designed ‘Document Viewer’ that is interactive and easy to use. A search option is also there to view documents within the data quickly and efficiently.
Document Sharing Protection
To ensure safety and security while providing access to documents outside the Agile PLM infrastructure, the Xavor expert team has installed continuous capabilities to back up data. This ensures that every version of the document is saved and signed in and that access can be changed to select only the specific type of document to be shared.
In addition, the audit logs are designed to record specific users accessing and editing documents in the event of a breach or loss of data. By streamlining these options, PLM Portal allows administrators to fully manage and set up an add-on to suit their needs perfectly.
Benefits of PLM Document Portal
PLM Portal offers several benefits that make it an important add-on for Agile PLM. By using the PLM portal, enterprises save on high user license costs. By removing the user license limit, document access is granted to non-Agile users within and outside the organization.
The granted access is checked and is under PLM management at all times, so the sharing method is safe from any threat of data breach.
As PLM Portal manages documents created with Agile PLM infrastructure, admins benefit from continued data retention using PLM Portal. This allows users to create new ones without interruption from any lost documents. Users are also provided with a better interface to browse and navigate texts within PLM Portal using interactive layout and additional search features.
Conclusion
Xavor’s PLM Document Portal provides usable and beneficial features that make Agile PLM accessible and secure while allowing other staff and agents to focus on product innovations. To try out the PLM portal yourself and leverage its benefits, you can visit the Xavor website or contact Xavor experts (https://plm.xavor.com/) for a free trial.