As a professional event planner, you have probably been stressed out already. However, there are things you can do to reduce the stress you feel while organizing an event. In this article, we will cover topics such as relaxation and multitasking, as well as Mindfulness therapy and trusting your staff. Then we'll talk about how you can delegate tasks to your staff. If you've never thought about these techniques before, you're in for a treat!
Multitasking
One of the best ways to reduce stress when event planning is to break it up into smaller, manageable tasks. Try to separate tasks based on their action-ability, such as preparing a speech. Also, break each task into smaller pieces, such as those that take two minutes to complete. It's very easy to get overwhelmed and end up putting off important tasks. Instead, take a break down your project into smaller, manageable tasks.
As event planners, we are constantly multitasking. Not only do we need to do our own tasks, but we have to do the things of clients and anyone else. We answer requests, emails, and phone calls constantly, so it's no wonder we feel stressed. But we can use a few tips to reduce stress by multitasking. The Ultimate Site Inspection Checklist is a great tool to use to prepare for the event. Event Planning Software is another helpful tool to handle logistics.
Relaxation
As an event planner, you must give yourself enough time to relax and recharge. Managing an event can be physically and mentally draining, and you may not have the time to exercise. However, taking a leisurely walk in nature can reduce your stress levels. In Birmingham, you can find many yoga studios with varying schedules. A stressed-out event planner should find one that works for their schedule. If none of these options works, you can consult a mental health professional for additional help. CBT and mindfulness therapy are effective tools to learn how to cope with the pressure of event planning.
For example, many event planners complain that their work causes them to become stressed out. Responding to emails interferes with their recovery time. Similarly, they need time to themselves after a difficult task is completed. When this time isn't available, they may start feeling pessimistic and less important than before. To prevent this, event planners should learn to recognize their symptoms. These can indicate that their stress levels are not healthy.
Mindfulness therapy
When you're organizing a large event, you're likely stressed out and juggling multiple tasks. It's easy to lose focus when you're stressed, and mindfulness can help you focus and reduce your stress. This practice includes awareness of the present moment and cultivating compassion and kindness. Even if you're not a Buddhist, you can benefit from learning about the benefits of mindfulness. The following are some of the many ways this practice can help you manage stress during event planning.
The researchers in this study found that practicing mindfulness helped participants shift to a more relaxed state. One study involved 47 healthy young adults who were assigned to one of two groups. The body scan group received an Android phone loaded with an app containing a 20-minute guided body scan. This technique is similar to the Mindfulness-Based Stress Reduction program, which also involves yoga and meditation. The researchers were interested in seeing if just the body scan portion alone could reduce stress. The other group received a recording of the popular book "The Madman's Tale" by John Katzenbach.
Trusting your staff
If you are a new event planner, one of the most important things you can do is trust your staff. They are the ones that will be responsible for putting your guests' needs first. This will help you avoid unnecessary stress, which can harm your health. You should also set limits on how much stress you can handle, and trust your staff to help you. This will allow you to manage your workload without the stress of making every detail perfect.
Make sure your team is following your plan. Meetings shouldn't last longer than two or three days, and you should avoid micromanaging them. Managing the entire event yourself will only increase your stress and lead to missed deadlines. Try to keep meetings to a minimum, and try to use agendas to keep your team on task and on track. When you're meeting with your team, make sure you have action items to follow up on, so that everyone can focus on completing the task at hand.