NOTICE OF MEETING OF THE BOARD OF DIRECTORS

Date: 11.07.2018

NOTICE OF MEETING OF THE BOARD OF DIRECTORS OF
ABC LIMITED

Notice is hereby given to all the members of the Board of Directors of ABC LIMITED
that Meeting of Board of Directors of the Company will be held on 25th February 2018 at 11 A.M. at 48/B, Uttara Industrial Area, Dhaka-1218, Bangladesh to transact the following agenda:

1. To confirm the minutes of the last Board Meeting;

2. To adopt and recommend the financial statements for the year ended 31st July 2017 to AGM;

3. To discuss on report of Board of Directors for the year ended 31st July 2017;

4. To decide about the date, time and place for holding the 6th Annual General Meeting of the company; and

5. Any other matters with the permission of the Chair.

All Directors are requested to attend the meeting.

Md. Abdul Rashid
Managing Director

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF
ABC LIMITED

The Board Meeting of ABC CO. LIMITED was held on 25th February 2017 at 11 A.M at 48/B Uttara, Industrial Area, Dhaka-1208, Bangladesh.

The following Directors were present: Signature

1. Md. Abdul Rashid
   Managing Director ……………………….

1. Mrs.Abdul Rashid Director ………………………..

1. Mohammad Zakir Miah Director ………………………..

Being appointed as Chairman, Md. Abdul Rashid Managing Director presided over the meeting.

Being satisfied with the attendance required for quorum for holding of Board Meeting, the Chairman called the meeting into order and read out the notice of the meeting.
Proceeding:

The notice of the meeting was read out and the proceedings of the meeting started as per agenda:

Agenda No- 01. To confirm the minutes of the last Board Meeting:

The minutes of the last Board Meeting of the company were read out and confirmed unanimously.

Agenda No- 02. To adopt and recommend the financial statements for the year ended 31st July 2017 to AGM:

The Chairman briefed the house that the Financial Statements of the company for the year ended 30st June 2017 have been prepared and requested the member to recommend the same to AGM.

Contd…....P-1/3

After discussion it was resolved-

“THAT the Financial Statements of the company for the year ended 31st July 2013 are hereby adopted and recommended to the shareholders for approval in the 6th Annual general Meeting unanimously.”

Agenda No- 03. To discuss on report of Board of Directors for the year ended 30 June 2017:

The Chairman presented the draft report of Board of Directors for the year ended 30 June 2017 and the house discussed the report thoroughly and approved the same unanimously and also requested the Chairman to place the same to the 6th Annual General Meeting.

Agenda No- 04. To decide about the date, time and place for holding the 6th Annual General Meeting of the company:

It was decided that the 6th Annual General Meeting of the company will be held on the 20th day of April 2017 at 11 A.M. In this connection a draft notice was placed before the meeting and the same was approved and Md. Abdul Rashid Managing Director was authorized to issue the notice.

The following resolution was passed unanimously:

“RESOLVED THAT 6th Annual General Meeting of the members of the company will be held on 20th day of April 2017 at 11 A.M. and Md. Abdul Rashid Managing Director be and is hereby authorized to issue the notice for calling the Annual General Meeting as per the draft notice placed before board and duly approved.”

Agenda No- 05. Any other matters with the permission of the Chair:

Since there being no other business to transact, the Meeting ended with a vote of thanks to the Chair.

Md. Abdul Rashid
Chairman of the meeting