HR Payroll Solutions is one of the most critical areas in companies. On the one hand, it represents the largest monthly outlay for the company, and, on the other, a mismatch can directly affect a large number of employees.
Historically, the Human Resources and Accounting or Finance departments have had responsibility for payroll management. Working in a coordinated way, both have taken charge of these administrative tasks that occupied a large part of their time, a situation that has been reversing for years thanks to technology.
And what is the solution to speed up this process? The answer is clear: digitization.
Bet, you must be wondering, Why and when do I need to digitise payroll management? Well, before implementing new technology, it is essential to identify the needs to be covered in order to choose the appropriate option.
For this reason, the acquisition of payroll software must start from an analysis of the problems that arise in its calculation and point out how they can be solved.
Among the most common difficulties in organisations, we can find:
1. Manage a large volume of data
The lack of digitised data can become a major obstacle if you are experiencing rapid growth within your company, only with the increase in the number of employees, tasks related to salary changes or calculation of overtime multiply.
And while on a small scale, a spreadsheet may be the right solution, with the volume of data handled by a medium or large company, it is not an option.
Not only because it involves a large investment of resources in administrative processes, but also more errors can occur in the calculation when done manually.
2. Reduce calculation errors
Performing processes manually has a higher percentage of errors. When dealing with sensitive information, a simple calculation error can be reflected in the remuneration of one or more employees, causing mistrust and making a rectification necessary.
In addition, an error also has an impact on the budget item dedicated to salaries, so a mismatch in payroll management can affect other departments.
It should also be borne in mind that the greater the volume of data, the more likely it is to fall into inaccuracies.
3. Dealing with relocation
Globalisation has caused the same company to have offices or employees in different countries. The differences in labour or tax legislation by geographical area directly affect the efficiency of payroll management and require greater specialisation for the people in charge of processing it.
For this reason, different outsourcing models have emerged that facilitate the adaptation of organisations to local laws.
Whether global payroll management is performed internally or externally, is that digitization is essential to improve productivity, especially in multinational settings.
Automate your processes to gain efficiency and minimise calculation errors in payroll
The payroll solution offers a comprehensive salary settlement management system in the cloud that has become a benchmark in the market.
It is an innovative product that has the latest technology and allows all stages of the settlement process to be carried out, guaranteeing compliance with current regulations and taking into account company policies.
HR payroll solutions speed up the loading and analysis of personnel news and facilitate the liquidation of salaries, the liquidation of Income Tax, the liquidation of social charges, and the preparation of reports and liquidation closings.
Features of HR Payroll Solutions
- Management of rules and specialised functions for the calculation of settlements
- Payroll simulation for revisions and data validation
- Automatic detection of calculation errors
- Integral management of temporality: data, values, calculation rules, etc
- Creation of reports, consultations and closing controls of liquidations
- Integration with Core HR software
What advantages does HR Payroll Solutions offer?
Employee payroll management requires careful work to avoid errors, but it isn't easy to maintain a large volume of data manually. In addition, since it is sensitive and highly important data, its adaptation to new technologies must have all the security guarantees, which in many cases can slow down its technical progress.
In contrast to the usual spreadsheet, tools have emerged that make it easier for each employee to receive the corresponding salary at the end of the month, taking into account all the variables, withholdings, etc.
For years, payroll software has expanded its usefulness, but the most important benefits are:
I. Automated Treatment
Repetitive tasks are carried out through automatic processes from the same software.
Once some general rules are established, the treatment of a large volume of data is more agile. It minimises errors, reduces the time invested in payroll management, and increases the team's productivity assigned to said task.
II. Work in the Cloud
HR payroll solutions offer online working, which allows greater accessibility.
This allows the simultaneous interaction of several people, streamlining processes and solving the relocation problem in companies. Having access to information from any location makes the task more dynamic than being done locally.
III. Guaranteed Security
Working on a spreadsheet can lead to problems due to the loss of documents.
A management tool that offers special measures for preserving and recovering information, Making automatic backup copies, having online maintenance, and managing access to information are the main values of suitable payroll software.
IV. Comprehensive Integration
Relocation is one of the most common problems in large companies.
Appropriate software integrates different external solutions (outsourcing) to manage all the information from the same tool, facilitating large-scale data processing and offering a global vision efficiently. But it is also characterised by offering a comprehensive solution for other areas of Human Resources, such as Core HR, to have a unified database.
V. Continuous Update
HR payroll solutions represent a great advance compared to previous solutions.
As long as the change is made with the necessary controls, the levels of security and data protection will increase with successive updates. The same happens at a functional level since the software provider can include operational improvements in the system to facilitate the work of those responsible for payroll management.
To talk about payroll management is to talk about data since they are the essential base. A large part of the technological advances related to this field is aimed at improving their treatment but also at guaranteeing their confidentiality. In addition, it is necessary to be able to carry out access control to know, at all times, which employees can access the tool.
This can be done thanks to HROne. When dealing with sensitive information such as employment status, salary or bank details, precautions must be extreme. Just as the people involved in its treatment must assume legal responsibilities, the software must have specific security certificates.
Conclusion
One of the most important aspects in the treatment of the information that software must include: is its analysis.
Having all the data digitised and collected in the same tool, it will be easier to identify patterns or examine certain elements. What metres can be useful in payroll management? You can consult the main payroll on our blog.
As payroll management is focused on processing large volumes of information, obtaining behaviour patterns that can lead to automated actions is a matter of time. These technological advances must always be based on a solid foundation in which the data is correctly stored and classified.