SharePoint is a document management software and also an excellent web-based collaboration platform. It has a significant role in the digital world now. Companies completely trust and rely on SharePoint for managing their documents and for the smooth flow of business.
SharePoint serves many purposes; it is helpful to manage, store, and retrieve documents. It can also be used as intranet software and also for inter-department collaboration. It is highly customizable according to the organizational requirements.
SharePoint comes with the advantage of seamless integration with all other Microsoft products. It also has a very efficient collaboration system which makes it the favorite of the corporates. In the blog, we will talk more about how Sharepoint can help with your business's productivity.
Why do businesses choose SharePoint?
There are multiple reasons why businesses choose SharePoint for their operations. The trust people have in Microsoft is one amongst them. Some of the other reasons for choosing SharePoint are as follows:
Intelligent Search Option
A feature added to SharePoint recently, Artificial Intelligence integrated search mechanism, allows the users to search for documents using natural language. The user no longer has to remember the keyword. Introducing such a search method was because of the long time taken to find the document using keywords.
The smart search option can give you the required documents in no time. It improves the efficiency of the SharePoint environment. It also enables rapid recovery of the documents. This feature makes SharePoint even more desirable.
Smooth Navigation
The mega menu feature is also a recently added one to SharePoint. It is available on all SharePoint sites irrespective of the kind of device you use, be it a laptop or mobile. The highlight of the mega menu is that it has shortcuts to almost all the SharePoint pages. You can click on the required page and navigate directly to the necessary location. The menu is customizable according to the user requirements. So the menu will be diverse for all the users. They can add options according to their convenience. The feature makes SharePoint even more user-friendly.
SharePoint Spaces is in Preview
It is another exquisite feature that helps the users to get a natural feel of objects or prototypes. The user can go through the 3D catalog and have a virtual experience through it. Another advantage is in the onboarding process. The candidates can get the original feel of the office through this without being there physically.
Especially during these times where traveling is considered difficult, the candidates can experience the office without being there. It is a 3D and mixed reality concept that will become common in the future.
How Can SharePoint improve business productivity?
There are numerous reasons for businesses to choose SharePoint as their document management software or as their intranet. Here is a list of five reasons why people choose SharePoint. Let us look into it:
Perfect Document Collaboration
With SharePoint, you no longer have to worry about document sharing. You can share documents across the department and to offices around the world. It allows for smooth communication and collaboration between departments. The intranet facilities let the information reach all employees on time.
SharePoint also allows multiple participants to access the same document and work on it simultaneously. It increases productivity and helps in completing the projects on time. The documents are stored in a shared space so that the users do not have to spend hours searching for the required one. The keywords will help in finding documents in no time. Also, with the addition of intelligent search options, you can find the desired document in no time.
Highly Customisable
One of the main highlights of SharePoint is its ability to be customized. The client can design it according to their requirement. You can hire SharePoint developers to develop it; also, you can create a perfect document management system according to your organizational needs.
Another added benefit here is, as the platform is customized, it also improves security. There is no standard pattern available, so breaking in is difficult. It makes SharePoint a perfect choice for corporates.
Transparency
Employees prefer to work in organizations where there is legitimate transparency. SharePoint helps with this factor too. With the platform, the employees can see all the organization’s documents. It will give the employees a more sense of belonging and improves trust.
With more transparency, you get more satisfied employees, which further improves the business outcome.
Accessibility from around the globe
SharePoint helps in the smooth sharing of information, which makes it available from anywhere around the world. The possibilities of remote working becoming more common in the post-pandemic time is high. So the accessibility of documents and other files from anywhere around the world is necessary. SharePoint ensures the accessibility of documents from anywhere in the world.
Even during the pandemic, with this feature's help, the business's smooth running was possible. SharePoint helped companies in maintaining business production.
High Security
Document security is the concern of all organizations. SharePoint ensures the safety of all documents. They do not reveal their data centers and do not use data mining for advertisements like other cloud services. Also, they encrypt the files and also provide multiple layers of security. It enhances the protection of the platform and makes sure no one accesses it.
The Concluding Lines
The SharePoint platform has made businesses thrive through these pandemic times. It has ensured the smooth flow of data and other files. With the new advanced features, SharePoint has become more user-friendly and customizable. The platform is known for its security.
The intranet service offered by SharePoint also helps in making inter-organizational communication smooth. It allows all the employees to know what is happening in their workplace. It also improves social interaction, thereby making the employees feel at home.
SharePoint is one of the most popular document storing and collaboration platforms available now. The companies are looking to hire developers who are experts in the field. It is the right time to get expertise in SharePoint.