Define chairman of meeting and explain qualification duties of the chairman in deatil?
The chairman of a meeting is the person responsible for presiding over the proceedings and maintaining order during the meeting. The role of the chairman is crucial in ensuring that the meeting runs smoothly and achieves its intended objectives.
The qualifications and duties of the chairman are as follows:
Qualifications:
Knowledge of the subject matter: The chairman should have a good understanding of the subject matter being discussed in the meeting, as this will enable them to facilitate a productive and meaningful discussion.
Impartiality: The chairman should be impartial and objective, ensuring that all participants are treated fairly and given an equal opportunity to express their views.
Good communication skills: The chairman should have excellent communication skills, including the ability to listen actively and speak clearly.
Leadership skills: The chairman should possess strong leadership skills, including the ability to inspire and motivate participants and to make decisions when necessary.
Duties:
Planning and preparation: The chairman should work with the organizers of the meeting to plan the agenda, set objectives, and identify key participants.
Conducting the meeting: The chairman should open the meeting, welcome the participants, and explain the objectives and agenda of the meeting. They should also ensure that the meeting runs according to the agenda and that all participants are given an opportunity to speak.
Maintaining order: The chairman should maintain order during the meeting, ensuring that participants adhere to the rules of conduct and that any disruptive behavior is dealt with promptly.
Summarizing the discussion: The chairman should summarize the main points of the discussion, ensuring that all participants have a clear understanding of the outcomes and decisions made during the meeting.
Follow-up: The chairman should ensure that any follow-up actions or decisions are implemented in a timely and effective manner, and that all participants are informed of the outcomes of the meeting.
Overall, the role of the chairman of a meeting is critical in ensuring that the meeting is productive, meaningful, and achieves its intended objectives.