Human resource (HR) management is a sphere of business that is in control of everything related to people within an organization. The main goal of HR as a whole is to ensure that employees can serve as the means of achieving the organization’s goals.
HR management includes a number of functions, from benefits management, performance reviews, and accepting complaints to requests management, payroll management, and so on. The sheer number of tasks and functions might seem somewhat overwhelming, at first.
Luckily enough, it’s possible to implement various means of HR automatization to either simplify or completely automate some of these tasks. These measures can optimize the majority of your HR processes, as well as free up a number of HR employees from routine tasks.
The added benefit from easing the workload of some of your HR managers allows for more tasks to be done in the same time frame, serving as a nice productivity/profit bonus. Additionally, it’s possible to implement a single solution to handle workflow automatization, employ easier calendaring, introduce employee self-service when it comes to administrative operations, and so on.
VirtoSoftware’s HR applications can serve as a good example of such a solution, capable of partially or completely taking care of a number of processes, such as:
- Recruiting;
- Vacations management;
- Hiring/Lay off;
- Sick time logging;
- New hire onboarding;
- Payroll administration, and many more.
You can use Virto Alerts to automatically send a template email that contains the necessary job description to each and every new employee, create welcome e-mails, walk a new hire through the onboarding process.
Some of the HR-related documentation can be created automatically by the system via preexisting templates, such as salary, benefits, or compensation.
Virto Alerts can be used to send an automated inquiry for an administrator to create an account for a new user, as soon as an HR manager has completed filling out a new employee’s form.
Virto Calendar can be used to create a public view of the vacations schedule, and Virto Alerts will remind to fill the documents needed.
Virto Kanban will help to create a CV database and manage the hiring process.
That being said, this is not the only part of HR that can be at least partially automated. For example, vacation or compensation requests can also be dealt with in a smaller time frame than before with the help of VirtoSoftware’s automation tools.
For example, as soon as a regular user fills out a specific field in a vacation template, the HR manager receives a notification about recent changes in the list of planned vacations – making the review and approval process several times shorter than before. It’s also possible to automatically mark the employees that are on their vacation in the shared calendar of the entire team.
In conclusion, software like VirtoSoftware’s HR solution can provide a number of HR-related features aimed to simplify or completely automate specific functions – including, but not exclusive to:
- Shared multifunctional calendar
- Automated forms
- Customizable reminders/alerts
- Workflow activity integration