MS Outlook is the most prominent applications used by professional business and regular users. Its primary function is to work as a desktop based email application that includes calendars, task manager, contacts, journals, etc. Outlook stores all its data items in PST file also called as Outlook Database file. Apart from this, it stores the copy of emails in Personal Storage Table (PST) file format. But, sometimes users are in constant search to view all Outlook Emails without MS Outlook. In the following sections, readers will get to know the different Manual and Professional methods to read emails from PST file. This blog describes the complete step by step guide for reading Outlook emails.
How to View All Outlook Emails Manually?
There are different MS Outlook versions including 2016, 2013, 2010, 2007 & 2003. So, firstly, the users are required to go through the Outlook version the user is using. Then the user can follow the steps as per according to their Outlook version. Given below is the manual approach one can follow to read Outlook emails.
View Mails from Navigation Pane
- If you have access the Microsoft Outlook email folder already stored in Outlook, then just navigate to the Mail view, and then click in order to open the folder along with its subfolders in the Navigation pane. Then users can easily to access multiple mailboxes in Outlook.
View All Outlook Emails Whose Folders Are Not Stored in Navigation Pane
- If you have not opened the Outlook folder in Microsoft Outlook, then you need to open the mails folder before accessing Outlook mailbox data.
- Step 1:Navigate to the File option > Open & Export > Open Outlook Data File in MS Outlook 2013.
- Step 2: In the Open Outlook Data File dialog box, find and select Outlook email file you want to open, and then click on OK option.
- Step 3: Now, shift to the Mail view, and click Outlook Email Folder or its subfolders in the Navigation Pane. Then view all Outlook emails easily.
Limitations of Manual Methods:
The manual methods that are mentioned above are applicable to some extent but this approach has limitations associated with it as well. Therefore, there are some limitations in the manual approach to view all Outlook emails that are listed below:
- Installation & configuration of MS Outlook is required on the system.
- Manual methods cannot scan & recover the corrupted PST file in Outlook.
- Every Microsoft Outlook version has the different methodology to open the PST file.
An Automated Method to View Emails in Different Outlook Version
For viewing the PST file in MS Outlook, a user needs a reliable and effective solution. Therefore, one of the automated solutions is recommended here named as SysTools Outlook PST Viewer. It is designed for open and view all Outlook emails without the Microsoft Outlook installation. It posses several prominent features that are listed below:
- Easily view all mailbox items in MS Outlook
- View emails along with attachments in Outlook
- Scan and recover corrupted PST file in Outlook
- Supports PST file of all Microsoft Outlook Versions
- No requirement to install or configure MS Outlook
The Final Words:
After considering the user necessity to view all Outlook emails witjout Outlook on a different platform. Therefore, we have described the manual approaches to let the users understand how to view all the emails in Outlook 2016/2013/2010/2007/2003. Also, we have recommended an alternate solution i.e., MS Outlook Email Viewer tool to open the healthy as well as corrupted PST file in the absence of MS Outlook in an efficient manner.